How to find work emails with Findymail

You find a work email with Findymail by entering a person's full name and the domain of the company they work for, such as the part of their company's website address after "www." Findymail searches for that person's address and returns it when it finds one. You can look people up one at a time in Findymail's web app, or upload a spreadsheet of names and domains to run a whole list at once. Findymail also has a browser extension that finds emails while you browse LinkedIn, and a verifier that checks whether an address you already have can receive mail.

When you don't have names yet, Findymail's Intellimatch search can find them. You describe the companies or people you want in ordinary language, and Intellimatch returns matching companies. It can also find contacts at those companies and look up their emails in the same search.

Findymail is good at the lookup itself. What it can't do is question the inputs you give it. It searches for the exact person at the exact domain you entered, so a few ordinary mistakes cost you a result:

• The domain is wrong. Plenty of companies send email from a different domain than their website, or from a parent company's domain. A search on the wrong one comes back empty.
• The name is messy. Lists pulled from event signups or LinkedIn exports are full of nicknames, initials, emoji, and job titles typed into the name field.
• The person has moved on. Someone who left the company last spring no longer has a working address there, however clean the rest of the row is.

A good result, then, is more than a column of addresses. It's a list of people who still hold the role you want, each with the address Findymail found and its status, and a clear mark on who Findymail couldn't find so nobody sends to a guess.

Kite does that work for you. It cleans the inputs before it spends a lookup, runs the list through your Findymail account, and hands back a list your team can send from.

Start by telling Kite who you want to reach, in the Kite web app or in Slack. You can share a list you already have:

"Here are the people who signed up for last week's webinar. Find their work emails with Findymail and add the ones who fit to HubSpot."

Or you can ask Kite to find the people first:

"Find operations leaders at logistics companies with 100 to 1,000 employees and get their work emails from Findymail."

Kite is an AI marketer. It researches your business, builds a growth strategy, and ships the work that brings you new customers. From that research, it already knows your ideal customer profile, your current customers, and your competitors, so it can tell you which people on your list are worth a lookup and which it would skip. It tells you how many lookups the list needs and whether your remaining Findymail credits cover them. Confirm the plan or adjust it, and Kite starts.

You'll need to connect your own Findymail account by adding an API key from that account, because Findymail isn't one of Kite's built-in sources. The lookups Kite runs draw on your Findymail credits, just as your own searches do.

Kite starts by reading the people you gave it, whether that's a spreadsheet, a file you shared in the conversation, or contacts already saved in one of your Findymail contact lists. If you asked Kite to find the people, it uses its built-in research to search for companies that match your profile and then for people at those companies by job title, seniority, and location.

Kite can also run the search through Findymail's Intellimatch. It writes the plain-language description from your ideal customer profile, asks Intellimatch to find contacts and their emails at the matching companies, and collects the results when the search finishes. Before it searches, Kite adds the domains of your current customers and competitors to a Findymail exclusion list, so those companies never show up as new prospects.

Before it spends any lookups, Kite confirms that each person still holds the role at that company. It checks their public professional profile or the company's own pages, and it drops or flags anyone who has moved on. It also removes your current customers, your competitors, and anyone who has asked not to hear from you. A lookup on someone who left months ago spends a credit and can't produce an address you'd want to use, so this check is worth doing first.

Kite gives Findymail each person's cleaned full name and the domain their company actually uses for email, because those two inputs decide whether the lookup succeeds. When your list has only company names, Kite looks up each company's domain rather than passing the name along. It checks for the common traps: a company that sends email from an older or shorter domain, a brand that belongs to a parent company, or a regional office with its own address.

Kite also tidies each name. It strips out titles, emoji, and extra words people type into a name field, and it uses the person's full first name when the list has a nickname and their profile shows the full one. When a row has only a LinkedIn profile, Kite reads the profile with its built-in research to get the person's full name and current company, then works out the domain from there. That way the address Findymail finds belongs to the job the person has now.

Kite sends each person's full name and company domain to Findymail, working through the whole list and never running the same person twice. For every person, it records the address Findymail returns and keeps Findymail named as its source.

When Findymail can't find someone, Kite marks that person as not found rather than building an address from the company's usual pattern. A guessed address looks exactly like a real one in a spreadsheet, and it's the kind most likely to bounce. Kite then decides whether there's a better route. If you need to reach the role rather than that exact person, Kite can look for someone else in the same position at the company. If you want a second chance at the same person, it can try its built-in email finder or another email tool you've connected for the people Findymail missed.

Kite sorts every address into ready for outreach, needs a decision, or not found, based on what Findymail reports. Kite keeps Findymail's status for each address exactly as Findymail gives it, so you always know how sure the result is and who said so.

Addresses that came from somewhere other than Findymail, such as contacts exported from your CRM a year ago, can go through Findymail's verifier before they join the list. Any address Findymail can't confirm goes into the needs-a-decision group, and Kite tells you how many there are. You can include them in a send, leave them out, or have Kite look for those people another way.

Kite saves the finished list wherever your team needs it. It can create or update each person as a contact in a connected CRM such as HubSpot, searching by email first so someone you already track is updated rather than duplicated. Each record gets the work email, name, title, company, and a note explaining why the person fits and where Kite confirmed their current role. Kite can also save the list to a connected Google Sheet with one row per person, or simply return it as a table in the conversation.

Kite also keeps your Findymail exclusion lists current as your business changes. It adds a company's domain when the company becomes a customer and removes one when it should show up in searches again, so the next Intellimatch search reflects where things stand.

When the work is done, Kite posts a summary in the conversation where you asked. It says how many people were on the list, how many it dropped before searching and why, and how many landed in each group. It also says how many Findymail credits the job used and how many remain. The full list comes with it as a table, so you can scan the results without opening Findymail.

From there, Kite can research each person's company and write a personalized email for each one. Once you approve the campaign, it sends from your team's Kite address or a connected email product and reports which messages were delivered, which failed, and who replied. If new names arrive regularly, such as each month's webinar signups, you can ask Kite to run the same job on a schedule.

When Kite finishes, you have a list of people you can actually reach, with the source of every address and a clear line between what's ready and what isn't.